Facility Condition Assessment

Know The Condition Of Every Building You Own

A facility condition assessment answers three questions: what’s in each building, how much life is left in it, and what it costs to keep. The output is a Facility Condition Index per asset and portfolio-wide — one number a board understands, with the whole system-by-system record behind it.

What The Engagement Covers

Facility condition assessment: System by system, per building: structure, envelope, roof, mechanical, electrical, plumbing, interiors, site.
Facility Condition Index: Deferred maintenance against replacement value, scored and rated, per asset and rolled up.
Deferred maintenance backlog: Itemised, costed, and prioritised rather than presented as a single alarming total.
Space utilisation and needs assessment: What you have against what you use — often the finding that changes the capital plan.

An Index Is Only As Good As The Costs Behind It

An FCI is a ratio, and a ratio is only as good as its numerator. We build the deferred maintenance figure from a system-level taxonomy with repair costs and replacement schedules attached, per asset class — not from a percentage-of-value rule of thumb.

The result is a backlog you can act on. A portfolio-level index tells you the situation is serious. Knowing which systems are past schedule, at which facilities, and what share of the backlog they account for tells you what to do in the morning.

Scroll to follow the lineage →

The lineage behind a Facility Condition Index — condition and appraisal data resolving into system-level records, then into the index the report is built on.

System-Level Condition

142 Oak Street

Multifamily

B+

CCE Score

3.7 / 5.0

System

Score

Condition

RUL

Cost

Roofing

12yr

$45K

HVAC

3yr

$28K

Plumbing

15yr

$12K

Electrical

20yr

$8K

Exterior

8yr

$35K

Interior

10yr

$15K

Appliances

2yr

$18K

Flooring

5yr

$22K

Site/Parking

12yr

$35K

Safety/Fire

18yr

$6K

2 systems need attention

HVAC — 3yr remaining, $28K replacement

Appliances — 2yr remaining, $18K replacement

Condition, remaining life and cost to correct per system, rolling up to a Facility Condition Index. Portfoliq’s own interface, on demonstration data.

What You Get

Condition report: Per building, per system: condition, remaining life, cost to correct.
FCI scorecard: Per asset and portfolio-wide, with the rating band and what moves it.
Deferred maintenance backlog: Itemised and prioritised, feeding straight into a capital plan.
Condition record: The dataset, re-assessable annually without starting over.

Where This Comes Up

Facility condition assessment is the most consistently funded of the six. Large jurisdictions run it as a standing programme; campuses run it on a cycle tied to the capital plan. It is also the natural first engagement, because everything downstream depends on its output.

Capital Planning & Compliance Reporting

A five-year plan with a disclosed ranking model behind it, and the GASB and FCA reporting your auditor and your board expect.

Asset Strategy

Decide what to keep, what to reposition, and what to let go — from your own documents rather than a broker’s opinion of value.

Tell Us What You Own

Most engagements start with a portfolio list and a deadline. That’s enough to have a useful conversation.