Know What Every Building Needs And What It Will Cost

A facility condition assessment (FCA) checks each building system by system — roof, heating and cooling, electrical, plumbing and 11 more — and records each one’s condition, remaining life, and cost to repair or replace.

The result is a repair backlog you can sort, one Facility Condition Index (FCI) score for every building, and a short list of what to fund first.

Who It’s For: Facilities directors, county and city managers, and campus planners who need a current, defensible picture of their buildings.
Typical Length: About 12 Weeks
You Receive: 5 documents and files, listed below
Often Paired With: Capital Planning, Asset Strategy

What You Get

What Lands On Your Desk At Handover

When Owners Call Us

Your last assessment is more than five years old, or you’ve never had one.
A bond or budget request needs current condition data behind it.
The board asks for the size of the repair backlog, and nobody has one number.
The people who know the buildings best are close to retiring.

An FCA report in PDF: executive summary, a summary of each building, system-by-system condition, a register of repairs and renewals, a 15-year renewal forecast, and the method.
An FCI score and letter grade for every building, banded Healthy, Watch or Critical.
A portfolio heatmap showing every building and every system on one screen.
A fund-first list: every system rated 3 or lower, or with a year or less of life left.
The assessment as a spreadsheet your staff can edit in Excel and send back as work gets done.

See The Index

One Number For Each Building

The FCI is the cost to fix everything that’s due, divided by the cost to rebuild. Under 5% is healthy. Over 10% is critical. Pick an example building to see how it reads.

What FCI Means

Cost to fix everything that's due$3.2M

Cost to rebuild$26.0M

$3.2M÷$26.0M=12.2%FCI for Main Library

12.2%

Critical· Healthy under 5%, Critical over 10%

The Facility Condition Index (FCI) is what it would cost to fix everything that's due, divided by what it would cost to rebuild. Under 5% is healthy. Illustrative data — a fictional county portfolio, not a client.

And The Detail Behind It, System By System

Each system is rated from 1 (failing) to 10 (like new). Laid out side by side, the weak spots stand out across the whole portfolio instead of one report at a time.

Every Building, Every System

Building	Roof	Walls & windows	Heating/cooling	Electrical	Plumbing	Elevators	Fire protection	Controls	Finishes	Site	FCI
Main LibraryBuilt 1974	Roof: condition 2 of 10, 1 yr left	Exterior walls & windows: condition 5 of 10, 14 yrs left	Heating & cooling: condition 3 of 10, 1 yr left	Electrical: condition 5 of 10, 9 yrs left	Plumbing: condition 6 of 10, 12 yrs left	Conveying (elevators): condition 5 of 10, 6 yrs left	Fire protection: condition 6 of 10, 11 yrs left	Building controls: condition 4 of 10, 4 yrs left	Finishes, partitions & ceilings: condition 5 of 10, 5 yrs left	Site, paving & drainage: condition 6 of 10, 8 yrs left	12.2%
Eastside Branch LibraryBuilt 1998	Roof: condition 7 of 10, 9 yrs left	Exterior walls & windows: condition 8 of 10, 24 yrs left	Heating & cooling: condition 6 of 10, 8 yrs left	Electrical: condition 7 of 10, 18 yrs left	Plumbing: condition 8 of 10, 22 yrs left	Conveying (elevators): condition 7 of 10, 12 yrs left	Fire protection: condition 8 of 10, 20 yrs left	Building controls: condition 4 of 10, 1 yr left	Finishes, partitions & ceilings: condition 6 of 10, 6 yrs left	Site, paving & drainage: condition 7 of 10, 10 yrs left	3.0%
Fire Station 3Built 1988	Roof: condition 6 of 10, 7 yrs left	Exterior walls & windows: condition 7 of 10, 20 yrs left	Heating & cooling: condition 3 of 10, 2 yrs left	Electrical: condition 6 of 10, 12 yrs left	Plumbing: condition 6 of 10, 14 yrs left	Conveying (elevators): condition 6 of 10, 9 yrs left	Fire protection: condition 7 of 10, 15 yrs left	Building controls: condition 5 of 10, 5 yrs left	Finishes, partitions & ceilings: condition 6 of 10, 6 yrs left	Site, paving & drainage: condition 6 of 10, 9 yrs left	7.2%
Public Works YardBuilt 1969	Roof: condition 3 of 10, 1 yr left	Exterior walls & windows: condition 3 of 10, 4 yrs left	Heating & cooling: condition 5 of 10, 6 yrs left	Electrical: condition 2 of 10, 2 yrs left	Plumbing: condition 5 of 10, 9 yrs left	Conveying (elevators): condition 4 of 10, 5 yrs left	Fire protection: condition 5 of 10, 8 yrs left	Building controls: condition 4 of 10, 3 yrs left	Finishes, partitions & ceilings: condition 5 of 10, 4 yrs left	Site, paving & drainage: condition 4 of 10, 4 yrs left	11.3%
Civic CenterBuilt 1982	Roof: condition 3 of 10, 2 yrs left	Exterior walls & windows: condition 6 of 10, 18 yrs left	Heating & cooling: condition 5 of 10, 6 yrs left	Electrical: condition 6 of 10, 12 yrs left	Plumbing: condition 6 of 10, 15 yrs left	Conveying (elevators): condition 5 of 10, 7 yrs left	Fire protection: condition 3 of 10, 3 yrs left	Building controls: condition 5 of 10, 5 yrs left	Finishes, partitions & ceilings: condition 6 of 10, 7 yrs left	Site, paving & drainage: condition 6 of 10, 10 yrs left	6.0%
Riverside Community CenterBuilt 2006	Roof: condition 8 of 10, 12 yrs left	Exterior walls & windows: condition 8 of 10, 30 yrs left	Heating & cooling: condition 7 of 10, 11 yrs left	Electrical: condition 8 of 10, 22 yrs left	Plumbing: condition 8 of 10, 28 yrs left	Conveying (elevators): condition 8 of 10, 15 yrs left	Fire protection: condition 8 of 10, 24 yrs left	Building controls: condition 7 of 10, 7 yrs left	Finishes, partitions & ceilings: condition 7 of 10, 8 yrs left	Site, paving & drainage: condition 7 of 10, 13 yrs left	0.0%
Parks Maintenance ShopBuilt 1979	Roof: condition 5 of 10, 6 yrs left	Exterior walls & windows: condition 5 of 10, 12 yrs left	Heating & cooling: condition 2 of 10, 1 yr left	Electrical: condition 5 of 10, 8 yrs left	Plumbing: condition 5 of 10, 10 yrs left	Conveying (elevators): condition 5 of 10, 6 yrs left	Fire protection: condition 5 of 10, 9 yrs left	Building controls: condition 4 of 10, 3 yrs left	Finishes, partitions & ceilings: condition 3 of 10, 2 yrs left	Site, paving & drainage: condition 5 of 10, 6 yrs left	12.6%
Courthouse Parking DeckBuilt 1991	Roof: condition 6 of 10, 8 yrs left	Exterior walls & windows: condition 6 of 10, 16 yrs left	Heating & cooling: condition 6 of 10, 9 yrs left	Electrical: condition 3 of 10, 2 yrs left	Plumbing: condition 6 of 10, 13 yrs left	Conveying (elevators): condition 3 of 10, 1 yr left	Fire protection: condition 2 of 10, 2 yrs left	Building controls: condition 5 of 10, 4 yrs left	Finishes, partitions & ceilings: condition 6 of 10, 8 yrs left	Site, paving & drainage: condition 5 of 10, 5 yrs left	5.5%

1 failing10 like new

Orange: 3 or lower, poor condition

Scroll sideways for every system.

Each building's systems on one screen, colored by condition score from 1 (failing) to 10 (like new); the last column is each building's Facility Condition Index (FCI). Illustrative data — a fictional county portfolio, not a client.

How It Runs

About 12 Weeks, In Four Phases

The weeks shown are typical, not promised. The size of your portfolio and the state of your records set the schedule, and we confirm it in the proposal.

How An Engagement Runs

Weeks 1–2
01
Building Records
Send your building list, floor areas, past reports and work-order history. We set up one record per building.
Weeks 3–6
02
Rating
Each of 15 systems is rated 1 to 10 from your existing condition reports and inspection records, or from its age where nothing better exists. Where a building has no usable record, we scope a field assessment with you. Each rating says which source it came from.
Weeks 7–9
03
Costing
We price repair and replacement for each system, work out each building’s FCI, and flag what to fund first.
Weeks 10–12
04
Report
You get the report, the heatmap and the spreadsheet. Staff can update it as work gets done, so the next assessment starts ahead.

The four phases of an engagement, in order, with roughly how many weeks each one takes.

Why It Holds Up

Three Things A Reviewer Can Check

How the work is built, so an auditor, a council member or an investment committee can test it for themselves.

Organized By Uniformat
The 15 systems follow Uniformat, the building-systems classification cost estimators and engineers already use.
Every Rating Says Where It Came From
Each system is marked as assessed, imported from an earlier assessment sheet, or estimated from its age, with the date. The report shows which is which.
Bands You Can Explain
Healthy below 5%, Watch from 5% to 10%, Critical above 10%. The thresholds are stated in the report, not buried in a model.

Questions We Hear

Scope, Timing And Price

How long does an assessment take?

Typically about 12 weeks from kickoff to final report. The number of buildings, their size and the state of your records set the real schedule, and we confirm it in the proposal.

What do you need from us?

A building list with addresses and floor areas, any past condition reports and inspection records, and a staff contact who knows the buildings. Work-order history and capital records help but aren’t required.

We had an assessment a few years ago. Do we start over?

No. We carry earlier ratings forward with their original report and date, and update the systems that have changed. You can see which figures are new.

What do we keep?

The report, the FCI for every building, and the full assessment as a spreadsheet. Next year’s update starts from this year’s record instead of from scratch.

How is it priced?

By the number of buildings, their size, how complete your existing records are, and whether any field assessment is needed. Contact us for a scoped proposal.

Where It Fits

Who We Do It For

Often Paired With

Send Us Your Building List

Names, addresses and floor areas are enough for a first conversation and a scoped proposal. Past reports help, in any form.